AGM Calling notice

Dear Paddler

In what has been a very strange year we would like to invite you to our somewhat delayed AGM.  The club AGM usually takes place in June or July, but this year due to the circumstances we haven’t been able to hold our AGM.

However, as a registered charity, the club needs to hold an AGM so that we can approve our annual accounts and file our returns with the Charity Commission.

We are therefore calling an AGM for the 19th of November 2020 at 7,30pm.  This will, by necessity, be held on Zoom.

All club members as at todays date are eligible to attend the AGM and we would encourage you to do so.  Adult members are entitled to vote at the AGM.

The agenda for the AGM is as below.

1. Welcomes
2. Apologies
3. Minutes of the previous AGM
4. Presentation of Accounts for the period 1st April 2019 – 31 March 2020
5. Reports from sections
a. Coaching and volunteers
b. Freestyle 
c. Raft Racing
d. Recreation
e. Slalom
f. Stand up Paddleboarding
g. White-Water
h. Youth
6. Proposal to add additional Trustee posts to the Charity constitution.
Notice is duly given that the trustees propose to increase the number of Trustees by creating two extra trustee positions for Stand up Paddleboarding and Raft Racing.  This proposal will be voted on by the members at the AGM.
7. Election of Trustees.
8. Chair’s concluding remarks.

Trustees.

The following are currently elected as Trustees to the Charity from the last AGM

Chair – Dawn Scott
Secretary – Ian Law
Treasurer – Post Vacant
Coaching and Volunteers – Ian Scott
Recreation – Vicky Kelly
Freestyle – Andy Brown
Slalom – Mark Haylett
White-Water – Andrew Steel
Youth – Christina Noakes

Changes of Trustees

Mark Haylett has decided to stand down as the Trustee with responsibility for Slalom.  We would like to express our gratitude to Mark for his considerable service to the club over a number of years in this position.

During the year, the existing trustees co-opted members to support the growth and development of the club.

Beth Kirby has been representing the interests of Raft Racing during the year.
Andrew Good has been representing the interests of Freestyle during the year, whilst Andy Brown has moved to supporting Stand up Paddleboarding.

Any member of the club is welcome to submit their name to stand for any position.  All trustees within the club are elected on a yearly basis.

Anyone wishing to stand for any of these positions should inform the Secretary – Ian Law, [email protected]  by the 12th of November. A role description is available for all of the positions, if you are interested then please contact the Chair – Dawn Scott – [email protected] and we can send the role description to you.
All trustees, bar Mark, are willing to stand for re-election.

Andy Good has expressed a willingness to stand for Freestyle.
Beth Kirby has expressed a willingness to stand for Raft Racing
Andy Brown has expressed a willingness to stand for Stand up Paddleboarding.

Election to the positions for Raft Racing and Stand up Paddleboarding are subject to proposal at item 6 of the agenda being approved by the meeting.

Can I ask that you give consideration as to whether you would be the person to take on the role of our treasurer.  Over the last 18 months we have completely changed our accounting practices and systems, moving to nearly all of our income and expenditure being made electronically.  It is essential that we have a treasurer appointed who will be able to take over this key role at the club and keep us on the straight and narrow.  You don’t need to be an accountant, but an understanding of spreadsheets and some simple book keeping would be helpful.  The club has been without a treasurer during this time whilst we overhauled our finance systems, but it is critical that this can now be handed on to someone else.

As Chair I would like to thank all of our Trustees, volunteers, coaches and paddlers for your support for the club over what has been a very challenging period.

The details for the Zoom meeting are below and we look forward to seeing you online on the 19th.

Regards
Dawn



Topic: HPPCC AGM
Time: Nov 19, 2020 07:30 PM London

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